Committees

 Committees and their Terms of Reference

The Governors have 5 committees: Steering, Finance & Property, Learning & Progress, Personnel and Student Support.  Each committee has its own Terms of Reference which guides its work.  This includes responsibility for policies specific to that committee’s work.

 Terms of Reference of the Governing Body

The Governing Body shall take a strategic role, act as a critical friend to the school and be accountable for its decisions. In addition it shall set objectives and agree, monitor and review policies, targets and priorities.

Terms of Reference

  • To agree constitutional matters, procedures and dates of meetings for the Governing Body.
  • To recruit new governors as vacancies arise, and suspend governors as appropriate.
  • To appoint Associate Members of the Governing Body in addition to those specified in the Instrument of Government, and to agree their attendance rights at full Governing body meetings, and attendance and voting rights in committees.
  • To appoint or remove the Chair, Vice Chair, Clerk to the Governors, SEN Governor and Link Governor.
  • To determine the structure, membership, terms of reference and clerking arrangements of committees.
  • To receive reports from individuals and committees to whom responsibilities have been allocated, and to consider whether any further action by the Governing Body is necessary.
  • To receive the Headteacher’s Report each meeting and to consider whether any further action by the Governing Body is necessary.
  • To agree the budget, and the associated staffing structure and curriculum plan.
  • To agree the school’s Local Offer.
  • To set student performance targets, to approve the three-year School Vision and a one-year Raising Achievement Plan and to monitor progress with meeting targets in the Raising Achievement Plan.
  • To prepare for an Ofsted Inspection and produce the subsequent action plan.

Membership and procedures

  • The Governing Body is composed of the governors detailed in the Instrument of Government together with up to three Associate Members.
  • The Clerk to the Governing Body is the Clerk to the Governors.
  • The business of the Governing Body is carried out in accordance with the procedures and protocols specified in the Governors’ Handbook and the Governors’ Standing Orders.
  • The quorum for a meeting is 50% of the existing membership of the Governing Body rounded up to the nearest whole number.

Terms of Reference of the Steering Committee

The Steering Committee shall oversee the operation and performance of the Governing Body, contribute to the preparation of the three-year School Vision and a one-year Raising Achievement Plan and oversee the external communications aimed at enhancing the reputation of the school.

Terms of Reference

  • To determine the strategic direction of the Governing Body and present proposals for what the Governing Body should seek to achieve during the academic year.
  • To recommend the programme of work and schedule of meetings for the Governing Body and its Committees for the academic year, and if necessary to allocate tasks directly to Committees if this will allow deadlines to be met.
  • To review standing orders and working arrangements.
  • To organise support and training for governors, and to arrange for the induction of new governors.
  • To oversee arrangements for governor involvement in the planning process, and recommend to the Governing Body a three-year School Vision and a one-year Raising Achievement Plan based on the Self Evaluation Form.
  • To agree the School Prospectus.
  • To monitor communications with parents, external agencies and the community.
  • To ensure that there are effective processes in place to establish, record, review, advertise and monitor school policies.
  • To make recommendations to the Governing Body to establish working groups to deal with specific issues.
  • To offer advice to the Headteacher about matters which are particularly sensitive or difficult.
  • To review, recommend for approval and monitor implementation of the policies allocated to the Committee in the Register of Policies and Documents.

Membership and procedures

  • The Committee is composed of the Chair of Governors, Vice Chair, Headteacher, and the Chairs of the Committees plus the Deputy Headteacher as an Associate Member.
  • The Committee can co-opt other members for a one year period of time.
  • The Chair of the Committee is the Vice Chair of Governors.
  • The Chairs of the Finance, Personnel, Curriculum and Student Support Committees should ask their Vice Chairs to deputise for them if they are unable to attend.
  • The Clerk to the Committee is the Clerk to the Governors.
  • The business of the Committee is carried out according to Standing Orders.
  • The quorum for a meeting is the Headteacher or Deputy Headteacher, Chair of Governors or Vice Chair of Governors, and two other governors. In addition either the Headteacher or Chair of Governors should be present unless there are exceptional circumstances.

Terms of Reference of the Learning and Progress Committee

The Learning and Progress Committee shall oversee the delivery of the curriculum, monitor teaching, learning and student performance, and advise the Governing Body on standards and other matters relating to the school’s curriculum.

Terms of Reference

  • To monitor the quality of teaching and learning across departments guided by the teaching and learning policy and with particular emphasis on standards, provision and value for money.
  • To monitor the curriculum provision for students ensuring that it is inclusive and structured to meet the needs of learners at EP School and satisfies statutory requirements.
  • To monitor student performance using data from agreed school systems in year and outturn data from national assessments and public examinations against agreed school targets.
  • To support the school by engaging in discussion and debate in matters related to the curriculum.
  • To approve educational visits and offsite activities on behalf of the Governing Body.
  • To review, recommend for approval and monitor implementation of the policies allocated to the Committee in the Register of Policies and Documents.

Membership and procedures

  • The Committee is composed of a minimum of four Governors and up to two Associate Members as agreed by the Governing Body.
  • Clerk to the Committee is to be decided by the Governing Body.
  • The business of the Committee is carried out according to Standing Orders.
  • The quorum for a meeting is three governors.

Terms of Reference of the Finance and Property Committee

The Finance and Property Committee shall oversee the finances of the school and deal with any matters concerning the maintenance and development of the school premises and facilities.

Terms of Reference

  • To prepare the school’s annual budget and capital expenditure plan for approval by the Governing Body, and to establish and maintain a three-year financial plan.
  • To monitor expenditure of all public funds on at least a termly basis, and report significant anomalies from the anticipated position to the Governing Body.
  • To ensure that the school operates within the financial procedures (including those associated with Best Value and the Statement of Internal Control) specified by the Governing Body and Local Authority.
  • To agree the procedures for authorising higher value purchases, authorising cheque signatories and recording the details of certifying officers, and authorising responsibilities for virement.
  • To ensure that school private funds are subject to audit and the findings, with the endorsement of the Governing Body, are reported to the Director of Education.
  • To monitor the operation of the site services contracts (cleaning, catering etc.), and to make decisions about purchasing services offered by the Local Authority.
  • To respond to any consultation by the Local Authority as to changes to the funding framework.
  • To establish and keep under review a Building Maintenance and Development Plan and Accessibility Plan which take account whole school and Health & Safety and Environmental requirements.
  • To oversee arrangements use of school premises by outside users.
  • To review, recommend for approval and monitor implementation of the policies allocated to the Committee in the Register of Policies and Documents.

Membership and procedures

  • The Committee is composed of a minimum of four Governors and up to two Associate Members as agreed by the Governing Body.
  • The Clerk to the Committee is to be decided by the governing body.
  • The business of the Committee is carried out according to Standing Orders.
  • The quorum for a meeting is three governors.

Terms of Reference of the Personnel Committee

The Personnel Committee shall deal with matters concerning the pay, performance, and training and development of staff.

Terms of Reference

  • To keep under review the staffing structure, and to monitor staffing levels, appointments and resignations.
  • To oversee the appointment procedure for all staff and the process leading to staff reductions.
  • To establish, administer and review the school’s Pay Policy and appraisal arrangements for all categories of staff.
  • To monitor elements in the school Raising Attainment Plan that pertain to personnel issues
  • To keep under review work/life balance, working conditions and well-being of staff, including the monitoring of absences.
  • To monitor the arrangements for the training and development of staff, including the induction process.
  • To monitor compliance with equal opportunities legislation and employment law in all staffing matters.
  • To review, recommend for approval and monitor implementation of the policies allocated to the Committee in the Register of Policies and Documents.

Membership and procedures

  • The Committee is composed of a minimum of four Governors and up to two Associate Members as agreed by the Governing Body.
  • The Clerk to the Committee is to be decided by the governing body.
  • The business of the Committee is carried out according to Standing Orders.

The quorum for a meeting is three governors

Terms of Reference of the Student Support Committee

The Student Support Committee shall oversee the student support system and disciplinary processes and monitor attendance and exclusion of students.

Terms of Reference

  • To ensure that a Reintegration Committee is selected from the pool of eligible governors and that that Committee complies with the relevant procedures.
  • To monitor the effectiveness of the student support system.
  • To monitor elements in the school Raising Attainment Plan that pertain to student support issues
  • Evaluate how the school is performing in its duty to promote wellbeing.
  • To review student exclusions and attendance.
  • To review the Student Support literature.
  • To meet regularly with members of the student body.
  • To organise the training of governors to be members of the Reintegration Committee
  • To review, recommend for approval and monitor implementation of the policies allocated to the Committee in the Register of Policies and Documents.

Membership and procedures

  • The Committee is composed of a minimum of four Governors and up to two Associate Members as agreed by the Governing Body.
  • The Clerk to the Committee is to be decided by the governing body.
  • The business of the Committee is carried out according to Standing Orders.

The quorum for a meeting is three governors.